AP Invoice Automation for Freight Forwarders
Stop manually reconciling vendor invoices against your quotes. Wove automatically matches carrier charges to your bookings, flags variances, and routes approvals—so you can close your books faster and catch overcharges before you pay them.
How It Works
From inbox to approved invoice in minutes
Ingest Vendor Invoices
Forward carrier invoices via email or connect your AP inbox. Wove reads any format—PDFs, Excel, scanned documents, or tables in email bodies.
Match Against Your Records
Wove compares invoice line items against your original quotes and shipment actuals. Flags discrepancies in freight charges, detention fees, fuel surcharges, and accessorials.
Route for Approval
Valid invoices flow to your accounting system. Variances get flagged for review with clear explanations of what doesn't match—so your AP team knows exactly what to question.
Sync to Accounting
Approved invoices push directly to QuickBooks, NetSuite, or bill.com. Variances route to your AP team with a full explanation of what doesn't match.
What Gets Automated
Three core capabilities that eliminate manual AP work
Variance Detection
Catch overcharges, duplicate invoices, and mystery fees before you pay. Wove compares every line item against your quote and flags discrepancies with the exact difference.
Three-Way Matching
Automatically reconcile purchase orders, quotes, and invoices. No more manual spreadsheet comparisons or chasing down booking confirmations to verify charges.
Accrual Management
Track pending invoices and update accruals in real-time. Know your true costs on every shipment, even before the final invoice arrives.
Configurable to your business.
Set variance tolerance thresholds for overcharges and undercharges, configure automatic retry rules, and control exactly when invoices post to your TMS — all without touching code.
Automate your AP rules. Without writing code.
Build conditional logic that triggers on any invoice event — flag specific vendors, block auto-posting on unmatched variances, notify your AP team, and sync approved invoices to your accounting system automatically. No developers required.
Common Variances We Catch
See It in Action
Watch how Wove automatically processes carrier invoices and flags variances
Click through the interactive demo to explore AP Invoice Automation