Pre-Shipment Document Automation
Stop wasting time with manual data entry. Let Wove's copilot automate data extraction from any pre-shipment document or email
Streamline Your Documentation Process
Extract data from pre-shipment documentation and send to your TMS in one click
Extract Clean Data
Extract clean data from your documents
Reconcile
Reconcile all documents against each other
Augment Data
Augment documents and create a holistic view
Sync Data
Sync into systems of record like CargoWise
1. Extract Clean Data
Extract clean data from your documents
2. Reconcile
Reconcile all documents against each other
3. Augment Data
Augment documents and create a holistic view
4. Sync Data
Sync into systems of record like CargoWise
Document Types We Handle
Our platform accurately extracts data from all pre-shipment document types, saving you hours of manual work
Commercial Invoice
Automatically extract product details, pricing, and payment terms from commercial invoices to streamline customs clearance.
Bill of Lading
Extract shipper/consignee info, vessel details, container numbers, and cargo descriptions from BOLs with high accuracy.
Packing List
Instantly capture product quantities, dimensions, weights, and package counts from detailed packing lists.
Document Reconciliation
Wove automatically checks for inconsistencies between your shipping documents, ensuring compliance and accuracy.
Document Reconciliation Required
The system has detected discrepancies between documents that need your attention.
Document Reconciliation
Document Reconciliation Analysis
Commercial Invoice
TD20623/927Description: Auto Parts
Quantity: 10 units
Weight: 250 kg
Packing List
PL-92735Description: Engine Components Model TX-500
Quantity: 12 units
Weight: 275 kg
Recommendation
The product description, quantity, and weight differ between the Commercial Invoice and Packing List. Would you like to update the Commercial Invoice with the more detailed information from the Packing List?
Reconciliation History
| DATE | USER | ACTION | RESULT |
|---|---|---|---|
| 2025-03-17 14:32 | System | Automated Reconciliation | 3 Issues Found |
| 2025-03-16 09:45 | John Smith | Manual Reconciliation | Approved |
The Cost of Document Discrepancies
Inconsistencies in shipping documents lead to significant costs and delays
30%
of shipment delays at customs are caused by document inconsistencies
25%
of detention and demurrage charges result from documentation errors
$300-500
in administrative costs per corrected shipment
How Wove's Document Reconciliation Works
Our Email Copilot automatically recognizes related documents, extracts detailed information, and reconciles specific data points across document sets.
Document Processing Workflow
Document Recognition
System identifies document types from emails and attachments
Data Extraction
AI extracts key fields from each document
Reconciliation
System compares data points across all document types
Unified Record
Creates a single reconciled record for your TMS
Benefits of Automated Reconciliation
Eliminates Manual Document Comparison
Save hours of administrative work per shipment
Prevents Customs Delays
Ensure document consistency before filing
Improves Data Quality
Uses the most detailed descriptions from across document sets
Reduces Compliance Risk
Ensures accurate commodity classification and descriptions
Critical Issues
Errors that will prevent shipment processing or may result in customs delays and penalties
Warnings
Potential issues that should be reviewed but may be acceptable in certain circumstances
Information
Suggestions and notifications that could improve document quality but aren't critical
Common Document Discrepancies
Product Descriptions
"Auto Parts"
"Engine Components Model TX-500"
Generic descriptions on Commercial Invoices can cause customs delays
Weight Declarations
"250kg total weight"
"275kg total weight"
Weight discrepancies can result in carrier penalties and customs issues
Smart Timeline Management
Never miss a document cutoff date again. Our system tracks all critical dates and sends timely reminders.
Booking Phase - Quote Accepted
Customer has accepted the quote and booking has been confirmed with carrier.
Key Dates
| EVENT | DATE | STATUS |
|---|---|---|
| Cargo Ready Date | 2025-03-20 | Pending |
| Document Cutoff | 2025-03-22 | Upcoming |
| VGM Cutoff | 2025-03-23 | Upcoming |
| Cargo Cutoff | 2025-03-23 | Upcoming |
Why Choose Wove for Pre-Shipment Documentation
Time Savings
Reduce document creation time by up to 90%, freeing your team to focus on higher-value tasks.
Accuracy Improvements
Eliminate manual data entry errors that can lead to customs delays, fines, and unhappy customers.
Seamless Integration
Works with your existing systems including CargoWise, GoFreight, and other freight forwarding software.
Customizable Templates
Create documents that match your company's branding and include all the information your customers need.
How It Works
Our AI-powered system simplifies the document creation process
Data Extraction
Our AI analyzes emails, PDFs, and spreadsheets to extract relevant shipment information.
Data Verification
The system identifies missing information and suggests corrections based on historical data.
Document Generation
Using your custom templates, the system generates compliant pre-shipment documents.
Distribution
Documents are automatically sent to the relevant parties or stored in your system of record.
Industry Use Cases
How freight forwarders are using Wove to streamline their documentation process
Ocean Freight
"We used to spend 30-45 minutes creating bills of lading for each shipment. With Wove, we can generate accurate BOLs in under 3 minutes."
- Operations Manager, Global Logistics Company
Air Freight
"Our document preparation time has been cut by 80%. Wove's automation helps us handle the high volume of air freight shipments much more efficiently."
- Air Freight Director, International Forwarder